Purchasing, Contracts & Workday

The Purchasing department is responsible for the purchase and payment of all goods and services to SMSU. The Purchasing department advises the campus community on purchasing policies and procedures set forth by SMSU, MinnState and State of Minnesota. The Purchasing department is the central point for the bidding of major purchases/projects. The Purchasing department also oversees contracting of services such as professional/technical, leases, construction, and inter-agency agreements.

The purpose of the Purchasing department is to provide the campus community with responsible purchasing in accordance to set policies and procedures. This may include timely purchases of goods and services at the lowest possible cost while keeping close consideration of quality, quantity and delivery.

• Code of Ethics and Governing Statutes & Policies
• Marketplace
• Minnesota Sales and Use Tax - SMSU Certificate of Exemption - Please Contact Brian at Brian.Gelster@smsu.edu or George at George.Bass@SMSU.edu to request this form
• Purchasing and Contracting Procedures
• Special Expenses
• Student Activity Purchase Orders
• Current Vendor Guides: Vendor Registration, Vendor Profile Update, Vendor Request for New ID and/or Password 
• Vendors having difficulties with registration are to contact Minnesota Management & Budget Helpline (MMB) directly at 651-201-8106
• Obligations Incurred Prior to an Encumbrance (16A Violation): Contract 16A violation, Purchasing 16A violation
• Recommended Spend Categories

Questions

Questions related to Purchasing or Contracting should be directed to Brian Gelster, Buyer, at extension 7510 or Brian.Gelster@smsu.edu, or George Bass, Director of Business Services, at extension 7470 or George.Bass@smsu.edu.