Student Payroll Information

Sign up for Direct Deposit for student payroll online using E-Services. 

Pay Advices are available online through Student E-Services accounts. 

Payments are all processed by direct deposit.  Please click here for additional direct deposit directions/information.        

I9, W4, W-4MN and Student Payroll Work Authorization forms  can be printed from links below.  Contract work authorizations are only available from the Office of Business Services, IL 139. 

Please submit I9s, W4s, and student work authorizations to Julie Schreier, Office of Business Services, IL 139. If you have questions, you may contact Julie at extension 6444 or by email at Julie.Schreier@smsu.edu. 

Once a student is authorized to work and paperwork is completed and entered into ISRS, students are able to enter their hours worked through E-Services, Student Employment, Enter Time Worked.  Students must submit their time worked for supervisor to approve the student's time worked.  Students are not to begin work until all paperwork is completed.

 

Please note that international students who intend to work on campus must complete additional paperwork which requires more time for processing. For questions about international student employment, contact Julie Schreier (Julie.schreier@smsu.edu).

Questions regarding entering and/or approving electronic timesheets can be directed to the following employee: Julie Schreier at extension 6444 or by email at Julie.Schreier@smsu.edu.

FORMS

I-9 Employment Eligibility Verification - form and instructions

W-4 Instructions and Forms

W-4MN Instructions and Form

Student Payroll Work Authorization  - for regular pay and work study

Student Payroll Memo - information regarding procedures and dates

Student Payroll Hour Report (July 30, 2024 through May 6, 2025)

Reciprocity Exemption/Affidavit of Residency (MWR Form) - If you are a resident of North Dakota or Michigan but work in Minnesota, you may be exempt from paying Minnesota state income taxes.

Student Employee FICA - Hiring Form - this form is used for students hired to work more than 30 hours per week on a regular basis (should only be during summer or breaks). Please call if you have questions.Student Employee Handbook - this handbook is a resource for student employees and student employee supervisors - all students are to read this when hired 

More Information
You may view the student payroll PowerPoint Presentation by clicking here "Student Payroll Presentation".   Information is available regarding forms, problems areas, helpful hints, future changes, and more.

Link for student payroll supervisors to approve time sheets: https://eservices.minnstate.edu/finance-student/supervisor/approveTimeWorked.do?selectedRcId=0075